For Batch Processing member fees to credit cards or checking accounts, each member can be set to Terms = Yes or Terms = No.
If set to Terms = Yes, you can process their fees anytime.
When you display the Accounts that can be batch processed, only the accounts that are set to Yes will display, as those set to No cannot be manually processed.
You can force the display of the accounts set to No so you can view them and their balances, by checking the Display All box at the top.
If set to Terms = No, then the cash fees will process at the same time as the trade transaction.
You would typically set Terms to No if you have a recurring problem collecting fees from a member, or if they do infrequent large trades with large cash fees.
If the cash fee cannot process successfully on a trade transaction, the trade transaction will automatically be declined.
An account can only be processed one way or the other, but not both. We cannot manually process cash fees owed for an account set to Terms = No anytime, as these fees are processed in real time during the trade transaction processing, whereby members set to Terms = Yes are not processed in real time.
If there’s a decline on a cash amount owed on an account set to No, the only way to manually process it, is to change their setting to Yes, process the amount owed, and then reset it to No, so their fees are once again processed at the same time of the trade transaction.